The
International Rescue Committee (IRC) responds to the world’s worst humanitarian
crises and helps people to survive and rebuild their lives. Founded in 1933 at
the request of Albert Einstein, the IRC offers lifesaving care and
life-changing assistance to people affected by war or disaster. At work today
in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to
millions who are uprooted and struggling to endure. The IRC leads the way from
harm to home.
We are recruiting to fill the position below:
Job Title:
HR/Administrative Intern
Location: Abuja
Scope of Work
- Helping
the HR department in Filing, Scanning, and Recruitment related support and
photocopying of Documents.
Responsibilities
Administration:
- Compiling
Health Insurance and Life Insurance Documents from the field sites for
further action
- Filing
all the NHF to the respective files;
- Transferring
all the ex-staff files to the ex-staff cabinet;
- Work
with the Admin /HR Assistants to update files in real time;
- Scanning
of the approved documents for relevant documentation and classifying in
respective soft file;
- Tracking
and Filing all timesheets according to the field sides;
- Contract
tracking and following up with appropriate Managers in Abuja and HR Focal
persons in the field offices;
- Photocopying
of all the approved payrolls and filing them according to the field sides;
- Filing
and labelling of all files accordingly and placing in respective cabinets;
- Assist
in coordinating booking and tracking of travels and accommodation as well
& documentation of payment documents;
- Assist
in following up with immigration and related statutory agencies for staff
working and traveling permits.
- Assist
in imputing staff information in the Payroll software;
- Maintain
detailed records of employees and kept file up to date;
- Provide
assistance in inputting staff information into the payroll software
Recruitment and On-boarding:
- Assist
the recruitment team in following up with relevant approval bodies for the
approval of recruitment related documents requiring signature(s) from
Abuja.
- Coordinate
with the recruitment team in coordinating interviews conducted at the
Abuja Office (When needed)
- Scanning
of approved recruitment documents and emailing to recruitment team and
relevant HR Focal persons in the field offices.
- Create,
maintain and update file for new staff
- Provide
assistance in posting vacancies on notice board when requested by the
recruitment team.
Functional Skills and Knowledge
- B.Sc/B.A
or HND in Public Administration, Humanities or Human Resource
- Good
computer skills (Excel and word).
- Fluent
written and spoken English.
- Excellent
interpersonal, organizational and time management skills
- Good
knowledge of regulations affecting payroll as national service insurance,
taxation etc.
Confidentiality:
- Ensuring
the non-disclosure of any information whatsoever relating to the practices
and business of IRC acquired in the course of duty, to any other person or
organization without authority, except in the normal execution of duty.
Work Envirnoment:
- The
security situation in Abuja is calm. There is active conflict in many
parts of the country and a possibility for further expansion of the
conflict and violence into other areas and other states.
Application Closing Date
12th December, 2018.
How to Apply
Interested and qualified candidates should send their Cover Letters and CV to
"Human Resources Coordinator, International Rescue Committee" via:IRCNigeria.Recruitment@rescue.org
Subject of the application should read: "HR/Admin Intern, Abuja"
Or
Hand delivery applications should be submitted in Abuja Country Office.
Note
- Only
shortlisted candidates will be communicated for Interview.
- IRC
is an Equal Opportunity Employer IRC considers all applicants on the basis
of merit without regard to race, sex, color, national origin, religion,
sexual orientation, age, marital status, veteran status or disability.
However, consideration will be given to people residing in Abuja.
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